How To Add Imap Email To Iphone

29 Jul How to set up IMAP email in Apple Mail

Posted at 08:53h in Email Setup

If you host with Hetzner (now Xneelo) like we do, you'll often find yourself going around in circles trying to verify identities or getting login errors. We've tweaked the Xneelo email setup guide which you can view here.

For Apple Mac Mail Setup start here; or for iPhone & iPad start here

1.Launch Apple Mail.

2. From the toolbar at the top, selectFile and thenAdd Account.

Apple Mail Setup

3. Enter yourname (which will appear the "From" field in your emails),email address andpassword, then clickContinue (forgotten passwords can be reset in konsoleH)

Incoming Server Settings

4. Complete the information:

Account Typecan be IMAP (IMAP is default)
Description(optional) e.g. Xneelo
Incoming Mail Serveris mail.(your domain name) or IP Address
User Nameis your full email address
Passwordis your mailbox password (as in the previous screen)

6. Apple Mail will now test the connection to the specified mail server. Once this is complete, clickContinue.

Outgoing Server Settings

8. Enter the outgoing mail server and ensure that theUse Authentication checkbox is ticked.

9. Enter your username andpassword (if these fields are not automatically populated) then clickContinue.

10. If you receive a security certificate notification click trust all and continue or follow the steps in this blog. Click Here

11. Goto your preferences.

12. Click Accounts and then server settings. Make sure that the automatic settings for incoming and outgoing are not ticked and the ports are correct with the Use TLS/SSL settings ticked

You have completed your account setup

SET UP IPHONE / IPAD IMAP FOR EMAIL

The iPhone and iPad supports IMAP. IMAP will allow you to synchronise emails and folders with your Xneelo mail server.

Follow these steps to create a IMAP connection to an iOS device:

- On the iPhone, tapSettings.
- TapMail, Contacts, Calendars or Passwords & Accounts
- TapAdd Account.
- TapOther.
- TapAdd Mail Account.
- Complete the Name, Address (email address), Password and Description fields.
- ClickNext.
- EnsureIMAP is selected.
- Enter your incoming mail server information:
  - Hostname is mail.yourdomain.com
  - Username is your full email address
  - Password is the same password used to access webmail
- Enter your outgoing mail server information:
  - Hostname is smtp.yourdomain.com
  - Username is your full email address
  - Password is the same password used to access webmail
- TapNext.
- The phone will attempt to Verify the server identity. If you receive the Cannot Verify Server Identityalertclick Details(If you get an SSL alert skip two steps).
- Next selectTrust to validate theserver.
- TapSave(jump 4 steps).
- The account will attempt to retrieve default settings from the server, and then present the messageCannot Connect Using SSL. Do you want to try setting up the account without SSL?. Please be patient while the settings try and authenticate with the server. Since the account is attempting to be setup securely but there is not an SSL assigned to the mail domain, it is okay to tapYes at this point.
- ChooseYes.
- TapSave
- When prompted, "This account may not be able to send or receive emails. Are you sure you want to save," tapSave.
- Tap the account you just added (identified by your email address).
- Scroll down and tap theSMTP button.
- Select the server you just added, identified by the hostname from step 9.
- SelectOFF for Use SSL (default option).
- Select Authentication and change it toPassword.
- Server Port should be set to587 (outgoing SMTP port)
- SelectDone at the top (the phone will Verify your settings).
- SelectAccount at the top to go back.
- TapAdvanced(bottom).
- Scroll down toIncoming Settings.
- SelectOFF for Use SSL.
- Select Authentication and change it toPassword.
- Select143 for Server Port (incoming IMAP port)
- Tap yourAccount to go back.
- TapDone to go back (the phone will Verify your settings).
- Tap theHome button.
- Tap theMail App to check your configuration.

WHY IMAP vs POP MAIL?

POP Mail

POP(Post Office Protocol) simply downloads email to your computer and then deletes the email from the server. If you access your email on more than one device (desktop, laptop, tablet or phone), your mailboxes will not synchronise across devices.

Best uses for POP Accounts:

- - Whendisk usage on the server needs to be used sparingly.
  - When emails can bebacked up locally on the device(s) and server backups are not as important.
  - Whensynchronization of folders from the device to the server and with other devices is not a requirement.

Pros:

- - If you want tosend and receive your emails through one device, a POP account is suitable.
  - As emails are downloaded and usually removed from the server, you don't risk disk over-usage charges on your hosting account.

Cons:

- - Data loss is possibleif your computer is stolen or corrupted, as the mail is removed from the server. (ThekonsoleH Restore Backup system makes daily backups which can be used to recover emails, however, only emails available on the server at the time the backup was made can be restored.)
  - Synchronisation of sent emails is not possible. All emails in the sent folder need to be backed up locally.

If you are using POP but would like to store copies of incoming mails on the server, then set up your mail client to leave a copy of messages on the server. Beware of higher storage costs though.

IMAP Mail

IMAP (Internet Message Access Protocol) is the most modern and widely used protocol, which candownload AND upload (synchronise) data with the server whereas the POP protocol is a download–only protocol and thus will not be able to upload data to a server. IMAP can synchronise advanced permissions and other folders and is also able to distinguish between already read/opened mail from device to device.

Best uses for IMAP Accounts:

- - When you want tosynchronise / mirror image your account emails and folders with the server and with all your devices
  - When theincreased disk usage that this configuration will consume on the hosting server is not as much of a concern
  - When reliance on an online Backup system is more convenient than backing up the email account locally

Pros:

- - All email and folders are synchronised and stored on the server.
  - Folder and file directories will appear the same way each time you set up thesame accounton adifferent device.
  - You can switch between youremail software and the xneeloWebmail interface at any time and the same emails should still reflect.
  - If the data stored on your computer is corrupted, formatted or if your computer is stolen your emails will still be available on our server.

Cons:

- - Yourdisk usage on the server builds up quickly depending on the volume of emails received/sent.
  - You will need to continuously remove unwanted emails to control server disk usage.

WHAT MAIL PORTS TO USE:

	With SSL	Default (non SSL)
Incoming POP mail server	mail.yourdomain	mail.yourdomain or pop.yourdomain
Incoming IMAP mail server	mail.yourdomain	mail.yourdomain or imap.yourdomain
Outgoing SMTP mail server	smtp.domain	smtp.domain
Incoming POP port	995	110
Incoming IMAP port	993	143
Outgoing SMTP port	465	587